Attendee Agreement & Code of Conduct

Code of Conduct

CITE values the participation of all those present and is committed to providing a safe, productive, and welcoming environment for all attendees and staff. This Policy applies to all participants — attendees, speakers, volunteers, exhibitors, staff, Board Members, and service providers — across all CITE meeting-related events.

! CITE has zero-tolerance for discrimination or harassment of any kind. If you experience or witness unacceptable behavior, notify a CITE staff or Board member immediately.

Expected Behavior

Listen actively. Make room for diverse voices. Facilitators may invite participation but should not pressure those who haven't expressed willingness to engage.

Respect everyone. Demonstrate consideration for all people and be conscious of power dynamics, privilege, and experience levels.

Critique ideas, not people. Focus feedback on concepts, not individuals.

Foster inclusion. Ensure people from various backgrounds are included on panels, in sessions, and in conversations.

Protect confidentiality. Respect the privacy of individuals involved in any conduct concern while it is being reviewed.

Report concerns. Report conduct issues promptly so they can be addressed responsibly.

Comply with instructions. Follow directions from leaders, facilitators, venue officials, or CITE officials promptly. Address questions or concerns afterward through official channels.

Unacceptable Behavior

Harassment, intimidation, or discrimination in any form.

Verbal abuse directed at any attendee, speaker, volunteer, exhibitor, or staff member.

Stereotyping or generalizations about any group of people.

Personal attacks or offensive verbal comments.

Excessive intoxication that disrupts activities or involves law enforcement or EMT services.

Recording or transmitting any sessions, presentations, demos, or content in any format — strictly prohibited.

Disrupting presentations during sessions, in the exhibit hall, or at other CITE-organized events.

Enforcement

CITE reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund.

CITE further reserves the right to prohibit attendance at any current or future meeting, virtually or in-person, if the Terms & Conditions are violated.

Duty of Care

The safety of all onsite attendees is CITE's top priority. The following measures are likely to be in effect at the 66th Annual Conference:

Reusable and disposable masks provided by CITE and host facilities

Hand sanitizer stations throughout the meeting space

Encouraged to bring your own preferred mask

Signage reinforcing spatial distancing and safety reminders

Personal Health Accountability

By attending, you agree to engage in health-and-safety-beneficial conduct. Failure to comply may result in removal from the conference at CITE's discretion.

CITE Membership Account

By selecting Educational Plus registration, you grant CITE permission to create a cite.org account on your behalf if you don't already have one. If you have an existing account, your membership expiration date will be updated.

Media Release

By attending, you grant CITE and its affiliates permission to photograph, video record, or audio record you. Questions? Contact conference@cite.org.

Privacy Policy

CITE respects the privacy of its members and all professionals who participate in its conferences. This Policy covers information collected through our mobile application and registration.

What personal data do we collect?

Name, organization, title, postal address, email, phone, fax, and credit/debit card number — only what's necessary for event registration. By submitting, you consent to data being processed and shared with CITE's service providers per this Policy.

How do we collect and use data?

Data is collected when you register or through cookies. It may be used to:

Fulfill event registration and process payment
Support and develop our mobile application
Process transactions and prevent fraud
Respond to inquiries and improve responses
Further CITE's mission and internal administration
Send event updates and newsletters (with your consent)
Comply with legal requirements

Is data shared with or sold to third parties?

We will not share, sell, or trade any information with third parties for promotional purposes. Data is only shared as necessary to fulfill the business purposes outlined in this Policy.

How long does CITE store my data?

For 30 days following the event, unless you've consented to receive newsletters or maintain an account or membership with CITE.

How can I access or delete my data?

Delete your account in the mobile app, or contact conference@cite.org to access, correct, or delete your data.

How does CITE use cookies?

Cookies are used to customize the app and improve your experience. Some are strictly necessary; others enhance performance. Your personal info is not collected via tracking technology. You can remove or reject cookies in your browser settings, though this may affect functionality.

How is my data protected?

We follow industry-standard practices. Our mobile app is administered by eShow Management. — see goeshow.com/privacy-policy/ for their data protection policy. Complete confidentiality cannot be guaranteed.

How are policy changes communicated?

This Policy is effective as of 12/04/2024. Material changes will be announced on this website (30 days prior) or by email (7 days prior). Changes are effective immediately upon publication. Continued use of the app constitutes acceptance.